DigiSource offers coding services locally in addition to strategic relationships with selected coding vendors. The first step in undertaking a coding a project is to perform a Database design meeting which covers the specific criteria that will need to be gathered during the coding process. Typical information discussed during the design meeting is:

• Quantity and type of documents
• Case history or summary
• Information to be captured (field descriptors, database design)
• Authority lists (i.e., doc types, characteristics)
• Document Unitization (Physical vs. Logical)
• Names list (if possible)
• Contact names
• Invoice information

DigiSource has the capability to customize field structure. Generally, our standard Bibliographic Coding consists of the following fields:

• Beg/End Image Numbers
• Beg/End Bates Numbers
• Attachment Bates or Image number range
• Document Type (maximum of 20)
• Date (estimated when not available)
• Verbatim Title (enhanced when insufficient, estimated when not available)
• Authors
• Recipients
• Copyees
• Source